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Board Operations

An Effective Board:

  • ​​is clear about its roles and responsibilites
  • has an effective working relationslhip with the parish priest
  • is committed to ensuring that the parish and school work in partnership
  • pays attention to maintaining relevant and up-to-date documentation and processes

The Principal, as leader and manager of the school, is the executive officer of the Board

Role of the Executive Officer:

  • plays a key role in developing the overall goals and priorities of the board
  • plays a key role in developing the agenda for meetings
  • ensures follow-up of actions arising from board meetings
  • acts as the chief executive advisor to the board
  • participates as a member of the board executive

The Chairperson/Board leader is elected each year from the membership of the Board

Role of the Chairperson:

  • ​prepares the agenda for the board meetings in consultation with the principal
  • is to be the centre of the co-ordination and unity of the board
  • facilitates and regulates discussion, leading members toward consensus and decision
  • draw out any members who are not participating
  • restrain those who dominate the discussion
  • have good knowledge of board's constitution and commentary

Ten Tips on the Role of Board Chair​

Chairing a Meeting​


The Secretary is appointed annually by the Board

Role of the Secretary:

  • record the minutes of all Board meetings
  • forward the minutes of the previous meeting and the agenda for the next meeting to members one week prior to that meeting


Board members

Role of the Board member​:

  • ​act in the best interests of the school
  • bring a perspective to the Board through his/her particular expertise


Ten Tips for Effective Board Members​

Qualities and Skills of a Board Member​​


Board Meetings

The frequency of the board meetings should be set out in the board constitution and should be reviewed on an annual basis. It is ​​common practice for boards to meet six to eight times during the year, with the annual general meeting (AGM) being one of these. Apart from the AGM, ordinary board meetings are not public meetings. Boards may call extraordinary meetings if required

The AGM normally takes place in the final term of the school year. The agenda for the AGM normally includes:

  • presentation of the board's annual report by the chairperson.
  • provision for questions from those present
  • election of prospective board members

​Committees and working parties can be established to share and support the work of the board, and make effective use of board members' expertise.



Meeting Agendas normally include the following:

  • Gather and pray

  • Proposed items for discussion
  • Principal's presentation
  • Matters for decision, discussion and noting
  • Other business      


Formation Resources

Welcoming a New Board Member

Board Formation

Checklist for Change

Choosing a New Board Member

Developing an Inclusive Environment for Parents at School

First Impressions

How does the Board contribute to our Community?

Conducting a Skills Audit

Principles of Governance

What is a good Policy?

Working as a Team

Board Principles in Action

Making a Difference


Prayer Resources

A Collection of readings and reflections