BCE Enrolment Terms & Conditions

Important: These Terms and Conditions apply to all new student enrolments and applications for enrolment at a Brisbane Catholic Education (BCE) school (School) from 28 July 2026. Upon application for enrolment, and also separately upon acceptance of any enrolment offer, Enrolling Parties (as defined below) agree to be bound by these Terms and Conditions.

1.                  Definitions and Interpretation

1.1              Applicant means any Parent, Guardian, Approved Carer, or Independent Student who has submitted an Application (whether solely or jointly).

1.2              Application means an application for enrolment submitted to a School in the form or method notified by the School.

1.3              Approved Carer means, in relation to a current or prospective student, a person who is not a Parent or Guardian but is exercising parental responsibility for the student under a decision or order of a federal court or a court of a State or Territory, or pursuant to an approval of the Chief Executive or their equivalent in any other State or Territory.

1.4              Chief Executive means the chief executive of the department in which the Child Protection Act 1999 (Qld) is administered.

1.5              Concessions Procedure means the School’s concessions procedure in place from time to time.

1.6              Enrolling Party means a Parent, Guardian Approved Carer, or Independent Student who has accepted an enrolment offer (whether jointly or solely) for a Student to which these Terms and Conditions apply.

1.7              Independent Student means a student of mature age or recognised by BCE as being independent and competent to make decisions about their education.

1.8              Relevant Laws means applicable Queensland and Commonwealth legislation, including the Education (General Provisions) Act 2006 (Qld), the Education (Accreditation of  Non‑State Schools) Act 2017 (Qld), the Anti‑Discrimination Act 1991 (Qld), the Disability Discrimination Act 1992 (Cth), the Privacy Act 1988 (Cth), and any associated regulations.

1.9              Parent or Guardian means, in relation to a current or prospective student

1.9.1         the student’s mother or father with parental responsibility; or

1.9.2       someone else who has been granted (whether alone or jointly with other person or other persons) guardianship of the student under the law of the Commonwealth or of a State or Territory;

1.9.3         in relation to an Aboriginal student, a person who, under Aboriginal tradition, is regarded as a parent of the child;

1.9.4         in relation to a Torres Strait Islander student, a person who, under Island custom, is regarded as a parent of the child.

1.10         School Fees means:

1.10.1    all compulsory fees, charges or levies published or otherwise notified by the School from time to time, in accordance with clause 5;

1.10.2    any other fees, charges or levies agreed with the School for specific activities, such as excursions, sporting events, instrumental music or other non-curricular activities, in accordance with clause 5;

less any approved concessions in accordance with the Concessions Procedure.

1.11         Student means a student whose enrolment has been: offered by the School; accepted by a Parent, Guardian or, where applicable, the student as an Independent Student; in the form or manner notified by the School; and confirmed by the School.

2.       Enrolment Application

2.1              Applications may be made by:

2.1.1         a Parent, Guardian or Independent Student solely;

2.1.2         more than one Parent or Guardian jointly;

2.1.3         a Parent, Guardian, Independent Student and an Approved Carer(s) jointly.

2.2              For all Applications except those made by an Independent Student, there must be at least one Parent or Guardian applicant, unless otherwise agreed with BCE in writing, at BCE’s absolute discretion.

2.3              Submission of an Application does not guarantee an offer of enrolment.

2.4              The School may request information or documentation reasonably required to assess an Application, including information relating to the student’s learning needs, health, welfare, behaviour, or compliance with Relevant Laws.

2.5              Applicants represent that all information provided in an Application is, to the best of their reasonable knowledge and belief, complete, accurate, current, and not misleading. A failure to comply with this clause may result in the refusal of an Application.

3.                  Offer and Acceptance of Enrolment

3.1              Any enrolment offer made by the School in relation to an Application must be in writing, and will be conditional upon the following to the School’s reasonable satisfaction:

3.1.1         each Applicant ensuring that all outstanding school fees, charges and levies they owe in relation to a BCE school are paid in full, unless payment arrangements satisfactory to BCE are in place, or BCE expressly waives this condition in writing;

3.1.2         the payment of any required Application and/or enrolment confirmation fee(s) as notified by the School;

3.1.3         the provision of all requested supporting documents reasonably required for consideration of the Application;

3.1.4         each Applicant expressly confirming that, to the best of their reasonable knowledge and belief, all information submitted with the Application is complete, accurate, current and not misleading;

3.1.5         each Applicant’s acceptance of these Terms and Conditions and all BCE and School policies and procedures applying from time to time throughout the student’s enrolment, as notified or otherwise made available by BCE or the School,

by the due date notified by the School in its offer, or any extended date approved in writing by the School.

3.2              The School will confirm enrolment in writing upon satisfaction of the conditions outlined in any enrolment offer made to which these Terms and Conditions apply.

3.3              Unless stated otherwise by the School in writing, any Application or enrolment confirmation fees are non‑refundable.

4.                  Continuation of Enrolment

4.1              A Student’s enrolment at the School continues until the Student completes the educational program in which they are enrolled, unless ended earlier, for example by withdrawal, exclusion or termination.

5.                  Payment of School Fees

5.1              School Fees comprising compulsory fees, charges and levies (Compulsory School Fees) are determined each year by the School in accordance with its governance arrangements, policies and processes, and may be varied with reasonable written notice. Without limitation, such notice may be given by publication on the School’s website.

5.2              Compulsory School Fees are payable in accordance with the School’s fee schedule (or such other similar document) published on its website, or as otherwise reasonably notified in writing by the School. The timely payment of Compulsory School Fees helps the School maintain the quality of its academic and non-curricular programs and offerings. By continuing a Student’s enrolment at the start of each school year, each Enrolling Party responsible for paying School Fees agrees to pay the Compulsory School Fees as published or otherwise notified under this clause.

5.3             Non-compulsory fees, charges or levies, such as those for non-curricular sporting activities and instrumental music, will be notified to each Enrolling Party responsible for the payment of School Fees in writing together with the applicable payment terms. In the absence of any express payment terms, any amounts notified will be payable within 14 days upon the Enrolling Party’s acceptance. Such fees can only be accepted in writing. Once accepted, those fees become School Fees.

5.4             Subject to clause 5.5, if there is more than one Enrolling Party, each is jointly and severally liable for all School Fees throughout the Student’s enrolment. This means each is individually liable for the full amount payable, despite any temporary payment arrangement or indulgence that may be granted by the School from time to time. If there is only one Enrolling Party, that Enrolling Party is solely liable for all School Fees, despite any temporary payment arrangement or indulgence that may be granted by the School from time to time.

5.5              Despite clause 5.4:

5.5.1         if a Student is jointly enrolled by the Chief Executive as Legal Guardian, or an Independent Student, and an Approved Carer(s), on the agreed basis the Carer(s) is liable for paying School Fees, then:

5.5.1.1        where there is one Approved Carer, the Approved Carer will be solely liable for paying the School Fees;

5.5.1.2        where there is more than one Approved Carer, each Approved Carer will be jointly and severally liable for paying the School Fees;

and they will remain liable despite any temporary payment arrangement or indulgence granted by the School from time to time.

5.6             After a Student’s enrolment commences, a Parent or Guardian who was not a party to the Student’s Application may assume joint and several responsibility for School Fees with the written agreement of the existing Enrolling Party and the School, in the form or manner notified by the School. If agreed, that Parent or Guardian becomes an Enrolling Party for the purposes of these Terms and Conditions.

5.7             Where there are two Enrolling Parties, either may end their School Fee responsibility with the written agreement of the other Enrolling Party and the School, in a form or manner notified by the School. The School will not unreasonably withhold its agreement.

5.8              If an Enrolling Party responsible for the payment of School Fees arranges for a third party to pay them, the Enrolling Party remains responsible for ensuring those fees are paid on time. The School will not generally correspond with third parties about payment of School Fees and will direct fee-related correspondence to the responsible Enrolling Party.

5.9              Child support arrangements, court orders (such as those made by the Federal Circuit and Family Court of Australia or the Federal Court of Australia etc.), and other separate financial arrangements between Enrolling Parties do not generally bind the School. For example, family court orders applying to Parents do not generally bind the School. They also do not change an Enrolling Party’s responsibility to pay School Fees as and when they fall due, in accordance with these Terms and Conditions. It is the responsibility of Enrolling Parties to manage their own affairs relating to the payment of School Fees for which they are responsible.

5.10         If School Fees are outstanding, the School may refuse to allow the Student to participate in non-curricular activities (including sport and music, excursions, incursions etc.) and events unless all outstanding School Fees are paid before the activity or event begins.

5.11            Enrolling Parties responsible for the payment of School Fees who are experiencing genuine financial hardship may apply for a concession in accordance with the Concessions Procedure. Information about the Concession Procedure, including how to apply, is available from the School directly or, where published, on BCE’s or the School’s website. The School retains discretion to approve concession applications submitted by Enrolling Parties, but will consider them reasonably and in accordance with the Concessions Procedure.

6.                  Withdrawal and Termination of Enrolment

6.1              A Student’s enrolment may be withdrawn by an Enrolling Party by giving written notice within the notice period notified by the School (usually one full school term).

6.2              If insufficient notice is given, the School may charge reasonable fees in lieu of notice, calculated on a pro rata basis by reference to the applicable School Fees for the remainder of the notice period that would otherwise have applied.

6.3              The School may terminate enrolment where, acting reasonably:

6.3.1         School Fees are outstanding; or

6.3.2         there is a breach of:

6.3.2.1        these Terms and Conditions; or

6.3.2.2        applicable BCE or School policies or procedures.

6.4             Nothing under this clause 6 restricts or limits the parties’ termination rights under statute or the common law.

7.                  Parent, Guardian and Approved Carer Responsibilities

7.1              Throughout a Student’s enrolment, it is the responsibility Enrolling Parents, Guardians and Approved Carers (as applicable) to:

7.1.1         ensure the Student attends school on every school day for the educational program in which they are enrolled;

7.1.2         inform the School as soon as possible if the Student is unable to attend school and the reason(s) why (e.g. child is sick);

7.1.3         inform the School if there are any problems or circumstances that may affect the Student’s ability to learn or access School facilities;

7.1.4         support the authority of School staff and their efforts to educate the Student and help them develop empathy, maturity and self-discipline;

7.1.5         attend meetings as reasonably required by the School for purposes relating to the Student’s enrolment and education at the School;

7.1.6         cooperate with the School in addressing Student behavioural or attendance concerns;

7.1.7         treat all School staff with respect;

7.1.8         ensure the Student regularly completes homework and all required assessment tasks in accordance with the School’s notified requirements;

7.1.9         not allow the Student to bring dangerous or inappropriate items to the School;

7.1.10    abide by School’s instructions regarding access to School grounds before, during and after School Hours;

7.1.11    inform the Principal if the Student is in out-of-home care;

7.1.12    keep the School informed of any changes to their contact details or the Student’s details, such as home address, email address and phone number;

7.1.13    ensure the School is aware of any changes to the Student’s medical details;

7.1.14    otherwise comply with all BCE and School policies and procedures applying to them from time to time throughout the Student’s enrolment, as notified or otherwise made available to them by BCE or the School.

8.                  Student Responsibilities

8.1              It is the responsibility of Students to:

8.1.1         attend School each school day for the educational program in which they are enrolled, arrive on time, and be ready to learn and participate in School activities;

8.1.2         act at all times with respect and show tolerance towards other Students, staff and visitors to the School property;

8.1.3         work hard and comply with requests or directions from staff, including their teachers and principal;

8.1.4         comply with all notified policies, procedures, rules and expectations that apply to them, including those published on BCE’s or the School’s website in relation to behaviour, attendance, uniform and information and communication technology use;

8.1.5         not bring to School any item that may be considered a weapon, such as a knife;

8.1.6         meet homework and assessment requirements;

8.1.7         comply with the School’s reasonable uniform requirements; and

8.1.8         treat School property and the property of others with respect.

8.2             Enrolling Parents, Guardians and Approved Carers are responsible for ensuring Students understand these obligations, and further acknowledge that a Student’s breach of these obligations, or of any BCE or School policy or procedure applying to them, may result in disciplinary action, including suspension or exclusion.

9.                  School Responsibilities

9.1              It is the School’s responsibility to:

9.1.1         design and implement engaging and responsive learning experiences for individuals and groups of Students;

9.1.2         keep Enrolling Parents, Guardians and if appropriate, Approved Carers informed about how Students are progressing;

9.1.3         design and implement intellectually challenging learning experiences which develop language, literacy and numeracy;

9.1.4         create and maintain safe and supportive learning environments;

9.1.5         support personal development and participation in society for Students;

9.1.6         foster positive and productive relationships with families and the community;

9.1.7         inform Students, Enrolling Parents, Guardians and if appropriate, Approved Carers, about what teachers aim to teach Students each term;

9.1.8         teach effectively and to set high standards in work and behaviour;

9.1.9         clearly communicate the School’s expectations under any policies and procedures that apply to Students, including those relating to behaviour, attendance, uniform and information and communication technology use;

9.1.10    inform Enrolling Parents, Guardians and if appropriate, Approved Carers, of extra-curricular activities operating at the school in which Students may become involved;

9.1.11    set, assess and monitor homework and assessment tasks in accordance with the School’s requirements;

9.1.12    contact Enrolling Parents, Guardians and if appropriate, Approved Carers, as soon as possible if the School is concerned about a Student’s school work, behaviour, attendance or punctuality;

9.1.13    notify Enrolling Parents, Guardians and if appropriate, Approved Carers, of any unexplained Student absence as soon as practicable on the day of the Student’s absence (allowing a reasonable time for them to respond);

9.1.14    deal with complaints in an open, fair and transparent manner in accordance with applicable policies and procedures; and

9.1.15    treat Students, Enrolling Parents, Guardians and Approved Carers with respect.

10.              Health and Medical Matters

10.1         Enrolling Parents, Guardians and as appropriate, Approved Carers, must ensure that the School is provided accurate, current, and complete medical and emergency contact information throughout the entirety of the Student’s enrolment at the School.

10.2         It is acknowledged that the School may administer emergency first aid and Parent or Guardian-supplied medicines in accordance with its policies and procedures, and Relevant Laws.

10.3         In an emergency, the School may arrange medical or ambulance treatment for a Student if a Parent or Guardian or other emergency contact cannot be reached. Any associated costs are not the School’s responsibility and will be the responsibility of Enrolling Parents, Guardians, and Approved Carers, as appropriate.

11.              Notification of BCE and School Policies and Procedures

11.1         BCE and School policies and procedures will apply to Enrolling Parties and Students throughout the Student’s enrolment. These may be notified or made available in various ways, including by publishing them on BCE’s or the School’s website. These policies and procedures may be amended from time to time by notice, including by publication on either BCE’s or the School’s website.

12.              Privacy and Information Handling

12.1         The School collects, uses, stores, and discloses personal information in accordance with Relevant Laws and BCE’s Privacy Statement, as published on BCE’s website.

12.2         Without limitation, information about a Student may be disclosed where required or authorised by law, including to Queensland regulatory, child protection, law enforcement or health authorities, and other Queensland State and non-State schools.

13.              Amendment of Terms

13.1         BCE may amend these Terms and Conditions with notice. Such notice may be by publication on BCE’s or the School’s website.

13.2         Continued enrolment a reasonable time following notice of any amended terms constitutes acceptance of the amended terms save those relating to the payment of School Fees, which will apply at the commencement of the next relevant billing period.

14.              Governing Law and Jurisdiction

14.1         These Terms and Conditions are governed by the laws of Queensland, Australia, and the parties submit to the jurisdiction of Queensland courts.

15.              Acceptance

15.1         At the time of making an Application, and also separately upon acceptance of any enrolment offer, Enrolling Parties acknowledge that they have read, understood, and agree to be bound by these Terms and Conditions and all notified BCE and School policies and procedures applying to them from time to time.

These Terms and Conditions are current as at 28/07/2026.